How to apply

SOS! How to Apply Document pdf here.

STEP 1 – CHECK FOR A BILATERAL AGREEMENT

Check that your Institute has a Bilateral Agreement with Hellenic Mediterranean University (HMU). If you do not find your institution in HMU Bilateral list, contact your home Departmental Erasmus Coordinator or your home International Office. A bilateral agreement between your home institution and HMU is mandatory in order to become an incoming Erasmus student to HMU.

STEP 2 – CHECK FOR A COLLABORATING DEPARTMENT

Hellenic Mediterranean University has (5) campuses located in all major cities of Crete: Chania, Rethymno, Agio Nikolao and Sitia, while the main campus is located at the city of Heraklion as shown below.

Each one of them hosts  different schools and departments. Please check the list below to find where the department of your interest is located.

SCHOOLS & DEPARTMENTS WEBSITES:

School of Management and Economics

School of Health and Welfare Services (Heraklion)

School of Applied Sciences

School of Agriculture, Food & Nutrition

School of Engineering (Heraklion)

STEP 3 – NOMINATION/APPLICATION FORM

  • You must contact with the central administration or the Erasmus coordinator of your Institute/University, in order to ask whether they approve your visit at the HMU. If they approve your visit, then they (the central administration or your Erasmus coordinator) must send us an email with your CV at incoming-internation@hmu.gr.
  • Within a week you will receive an email where we will let you know whether there are available places for visits from your country or not.
  • If there are available places, then you will be asked to make an online application where you will be asked to attach the following files: 1) Passport, CV, 2) Transcript of records, 3) Certificate of English language.
  • Within a week you will be notified whether you are accepted by HMU or not. If you are accepted you will receive at your email an Invitation Letter, either by email or regular mail (only if required by your host institution).The invitation letter is necessary in order to issue a Visa (if you need a visa).

STEP 4 – DOCUMENTS

Then you must send the following documents at incoming-internation@hmu.gr.

  • VISA (if necessary)
  • Insurance translated in English, signed & stamped by the insurance company, that covers the following: a.Health insurance that also covers repatriation and specific medical intervention. b. General Liability Insurance Coverage for third party. c. Personal Accident Insurance coverage that also covers personal injury and / or damages caused to her / him as a person in the course of ordinary activities at the study place resulting from accidents, during his/her stay abroad in an eligible programme / partner country under the Erasmus+ Programme.(for details read and provide your insurance company with pages 4,5/ Article 5 of the Grant Agreement)
  • Insurance Declaration signed & stamped by the Insurance Company. Download it here. Insurance Declaration signed by the Student. Download it here.
  • Learning Agreement

STEP 5 – CHECK

If all the documents are correct, you will receive an email where we let you know that everything is OK and you can book your tickets.

STEP 6 – TICKETS

Send the ticket invoice at incoming-internation@hmu.gr.

STEP 7 – WHEN YOU ARRIVE AT HMU

When you arrive in Crete, you must visit the International Relations Office of the campus in order to:

  • Fill the Grant Agreement for Erasmus+ Studies
  • Provide the office with the boarding pass from your journey
  • Receive a document that you will use in order to create a bank account in Crete.

Then the procedure for the payment of the 70% of your total payment begins. The payment will take place within 30 days.

You will be enrolled during registration week which precedes the semester.

The office will issue the Student Card and a document certifying your registration. Then meet your academic coordinator to arrange the details of your courses. Keep in mind that any changes to the original Learning Agreement must be finalized in the first 15 days of your exchange period.


WHILE IN YOUR EXCHANGE PERIOD

As an Erasmus exhcange student you have rights and responsibilities that you need to know and understand. Please, read the Students map carefully. For any help regarding academic matters do not hesitate to contact the Academic Coordinator of your department.

Moreover, be sure to contact the ESN community of HMU. ESN community consists of Greek students that have already been abroad with student exchange programmes and their main role is to support and assist incoming students by meeting them at the airport, helping them to find accommodation and explaining everyday cultural events. 

STEP 8 –  BEFORE YOU LEAVE FROM THE HMU

15 days before you leave from the HMU, you must visit the International Relations Office in order to provide us with a copy of the first page of the Bank Account that you hold at YOUR country, in order to be able to pay you the rest 30% of your total payment. Please note that the Bank Account must belong to you (not your parents etc) and that the IBAN, the SWIFT and the name of the BANK must be shown clearly.

STEP 9 – WHEN YOU GET BACK TO YOUR COUNTRY

When you get back to your country, you will send your boarding pass at incoming-internation@hmu.gr

Then within 30 days you will receive the payment of the rest 30% of your total payment.

You will also receive an email by the European Union where you will be asked to describe your Erasmus+ experience.

That’s it! We are looking forward to meeting you in Crete!!!